Finance – Taxation Clerk

Job Posting #: 32

Department:  Financial Services

Reports To:  Treasurer / Manager, Financial Services

Directly Supervises:  None

Status:  Full-time Permanent

Salary:  $59,780.78 – $72,663.75

Application Due Date:   October 13, 2026

Position Summary

This position provides support in property taxation services, assisting in the billing and collection of taxes and maintenance of property tax accounts. Including the coordination and administration of property taxes.

Role Specific Duties and Responsibilities

Property Tax Billings:

1. Prepare the Interim and Final property tax bills,
2. Prepare, print, sort and mail property tax Reminder Notices monthly
3. Prepare the Supplemental/Omitted property tax bills as required
4. Process tax adjustment for all approved Municipal Applications process changes in property status, including new and revised assessment and other information affecting tax collection
5. Process any tax adjustments necessary, including:
   • NSF tax payments
   • Penalty/interest adjustments
   • Transfers from one account to another
   • Preparing refunds
   • Other miscellaneous adjustments as required
6. Coordinate with the Development Services Department and MPAC as it relates to the property roll changes; development, severances and permits.

Collection of Tax Arrears:

7. Coordinate collecting arrears, actively works to reduce and collect taxes before proceeding to tax registration.
8. Coordinate with the Treasurer on the Tax Sales process.
9. Balance the property tax sub ledger accounts to the General Ledger accounts on a monthly basis.
10. Calculate penalties and interest on a monthly basis according to procedures outlined in the tax by-law and the Municipal Act.
11. Download and process electronic bill payments for taxes and utility accounts received from various financial institutions.
12. Maintain all mortgage company
13. Maintain all pre-authorized payment plan, including pre-authorized payment notifications bi-annually to registrants.
14. Prepare and process pre-authorized payments and forward to the bank for processing, twice monthly and on instalment due dates.
15. Maintain e-bill
16. Update taxpayer address changes in Keystone and notify
17. Update ownership changes in Keystone in accordance with transfer documents from lawyers and the bi-weekly Municipal Sales
18. Assist in closing the tax sub ledger at year-end and open the new year’s tax sub
19. Maintain local improvement charges and district/area charges on tax
20. Maintain properties with eligible rebates as per legislation and on an as required basis.

 Customer Service Taxation:

21. Respond to telephone, email and walk-in questions from taxpayers
22. Prepare and verify tax certificates as requested by various lawyers and mortgage companies.
23. Perform cashier functions such as accepting, balancing and processing payments for tax and water payments, recreation program registrations and facility rentals and general receipts which involve cash handling and balancing cash drawer.
24. Prepare tax statements for taxpayers as required
25. Respond to inquiries from lawyers and mortgage companies
26. Provide information to taxpayers regarding tax incentive programs.

 Other Duties:

27. Maintain property files; includes file creation for new and deleted
28. Provide relevant material to auditors as required
29. Take bank deposits to the bank as required
30. Complete all required month-end and year-end processes as well as assist with the annual audit and Financial Information Return.
31. Assist the Trea Manager of Financial Services/Treasurer in other functions and processes as may be assigned.
32. Make updates as needed to the website’s Financial Services page.

General Duties and Accountabilities (All Municipal Roles)

1. Maintains a high degree of confidentiality and security of information at all times.
2. Perform other duties as may be assigned in accordance with department and corporate objectives.
3. Work in compliance with the Occupational Health and Safety Act, and other applicable legislation, department policies/procedures/practices, operational guidelines, and perform safe work practices.

Required Certifications and/or Health and Safety Requirements

• None

Education, Skills and Experience

• Diploma in business, accounting or related discipline preferred, or an equivalent combination of education and experience.
• 2 years’ in an accounting/bookkeeping function, with experience in Tax Collections, preferably in a municipal environment.
• Completion of Municipal Tax Administration Program
• Working knowledge of finance and accounting transactions (posting, documenting, controlling, and reporting) in area of specialty
• Thorough working knowledge of Microsoft Windows and Office applications, and office equipment.
• Strong skills in communication (written, oral and interpersonal).

• Ability to maintain confidentiality, be tactful in all dealings, and be self-motivated.

Physical Demands and Working Conditions

• Physical demand requires considerable sitting and computer usage. Working conditions are in a standard office environment with exposure to verbal criticism from the public.
• Normal hours of work are 35 hours per week, Monday to Friday; attend occasional evening meetings, as required.
• This position follows a hybrid work structure where work can be completed remotely or from the office based on task requirements or personal preferences. Working from the office is encouraged for tasks requiring a high degree of collaboration.

Contacts and Interactions

• Communicate regularly with municipal staff, tax payers, community groups, and the general public.

Applicant Information

Interested qualified applicants are invited to forward their cover letter and resume directly to the Municipality quoting Job # 32 by October 13, 2026, at:

jobs@meaford.ca

Attention: Human Resources

The Municipality of Meaford is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Personal Information is collected under the authority of the Municipal Act for the purpose of candidate selection, and all information will be stored and used in accordance with the Municipal Freedom of Information and Protection of Privacy Act. For further information about this data collection, please contact jobs@meaford.ca.

Revenue Specialist

Permanent Full-Time

J0926-0286

The Town of New Tecumseth is looking for a Revenue Specialist to join our rapidly growing team. 

Why work with us?

Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.

What we promise:

• flexible work environment, including ability to work from home up to two (2) days per week
• employer paid health and dental benefit packages from day 1
• competitive salaries
• OMERS pension plan
• free gym membership at Town recreation centres
• professional development opportunities

Reporting to the Supervisor, Revenue Services, this position is responsible for supporting all aspects of work relating to the Accounts Receivables, Taxation and Utility billing and collection function of the Finance Department.

How you contribute to our organization:

• Responding to customer service public inquires including escalated concerns typically requiring subsequent investigation and trouble shooting.
• Responsible for maintaining an accurate customer data base i.e. new account set-up, profile changes, accounting adjustments, preauthorized payment plans (PAP), electronic file transfer (EFT) etc.
• Responsible for the preparation, processing and administration of accounts receivable invoices. Monitor accounts receivables, identify doubtful accounts. Perform collection activities on defaulted accounts receivable.
• Uploads routes to utility operations system prior to consumption download. Analyzes consumption for invoicing accuracy, investigates discrepancies and seeks corrective resolution. When required, initiates contact with operations and customers on unusual trends to verify usage.
• Perform tasks related to accurate and timely billing of water accounts, including billing, analyzing billing exceptions, and assessing and resolving errors and exceptions. Process printing and mailing in liner with billing schedule.
• Perform tasks related to the accurate and timely completion of all service orders related to the new water billing accounts. Responsible for validating water meter reads, meter read scheduling and billing schedule, updating water/wastewater account and billing information, and performing validation and variance activities.
• Responsible for resolving payment issues, for tax, water and accounts receivable, research to find solutions and process customer refunds and adjustments as required.
• Generates tax bills, water, sewer, and sales invoices and delivers via electronic and mail distribution following legislated protocols. Processes monthly penalties and interest on accounts. Assists with Supplementary/Omitted tax billings, Payment-in-Lieu (PIL) and linear accounts for reconciliation and billings. Processes tax account amendments created by severances, Minutes of Settlement, mortgages changes and property sales, local improvements and Business Improvement Area charges.
• Provides ratepayers, lawyers, mortgage companies, etc., with timely and accurate tax and utility balances, ownership or assessment information regarding various types of properties.
• Processes mortgage company tax payments, prepares tax adjustment applications, ownership change letters, tax certificates, rebate applications, property tax programs, applies other delinquent revenues to account, etc. Tracks new building and development for tax purposes.  Processes pre-authorized payments, e-billing applications, and batch payments receives and post tax and utility payments as required.
• Assists Supervisor of Revenue with delinquent account collection through customer contact, overdue notices, and under extreme situations administers approved payment plans or assists with the tax sale or tax appeal processes and coordinate utility disconnections with the operational department. Prepares and documents property registrations and tax sales.  Prepares and monitors payment agreements for delinquent accounts and reverses non-negotiable payments.
• Assists with preparation, monitoring and updating of information related to tax and utility notices, website content, pamphlets, on-line information, portals, etc.

What you bring to the team:

 Education:

Minimum:

• College level certificate in Business or Accounting.

Preferred:

• Completion of Municipal Revenue Administration Program (OMTRA) or willingness to complete within 12 months of hire.

Experience:

• 3 -5 years of related experience in an accounts receivable and billing environment. Tax and Utility billing exposure is an asset.
• Minimum 3 years of Municipal Revenue Finance experience.

 Knowledge/Skill/Ability:

• Ability to perform precise calculations and financial assessments to ensure accuracy in tax/water and financial processes.
• Proficient in performing multiple functions and maintaining organized records and reports.
• Strong understanding of municipal, commercial, and industrial tax regulations.
• Thorough working knowledge and skill in Microsoft Office (Excel, Word, Outlook) and general financial applications. Exposure to Great Plains would be an asset.
• Problem solving ability required to analyze and investigate consumption billing and/or payment anomalies and implement corrective measures.
• Judgment is required to apply Town practices, refer issues to the Supervisor and setting own priorities to meet deadlines.
• Excellent customer service skills and when required the ability to resolve customer conflict.
• Ability to understand and apply the Municipal Act and Town policy and procedure with regard to taxation issues.

Salary: $61,895.89 – $77,365.08, plus employer paid benefits and OMERS pension plan

Hours: 35 hours per week, Monday – Friday

Location: Town Hall – 24 Tupper St. W., Alliston, ON L9R 1H2

Start Date: October 26, 2026

To apply, please submit a cover letter, resume and copies of the required credentials (high school diploma, training, etc) by October 1, 2026.

Apply here

We thank you for your interest; however, only those selected for an interview will be contacted.

Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.